CARLISLE MOUNTAINEERING CLUB CONSTITUTION
(as amended at AGM on 23.11.2001)
1. NAME
The name of the Club shall be the Carlisle Mountaineering Club, hereinafter referred to as “the Club”
2. OBJECTIVES OF THE CLUB
2.1 To promote the interests of climbing and mountaineering amongst members of the Club
2.2 To provide an opportunity for members of the Club to meet and participate in climbing and mountaineering activities together
2.3 To act on behalf of and in the interests of Club members
2.4 To promote awareness of the need to maintain access, conservation and protection of the cliff and mountain environment
2.5 To take part in the work and activities of the British Mountaineering Council (“BMC”)
3. MEMBERSHIP OF THE CLUB
3.1 Membership of the Club shall be open to all individuals over the age of 16 subject to minors obtaining written parental consent and shall hereinafter be referred to as “the Membership”
3.2 In addition to 3.1 above membership of the Club shall only be open to individuals who recognise that climbing and mountaineering are activities with a danger of personal injury or death. The Membership shall be aware of and accept these risks and agree to be responsible for their own actions and involvement
3.3 The Committee may at its discretion admit other clubs, societies and organisations whether incorporated or unincorporated as corporate members of the Club. The individual members of those clubs, societies and organisations shall be entitled to enjoy all the privileges of membership of the Club except for voting rights which shall be regulated by Paragraph 3.4
3.4 Corporate members shall each be entitled to one vote at General Meetings of the Club to be exercised by an individual nominated in writing by the corporate member
4. MANAGEMENT OF THE CLUB
The Management of the Club shall be entrusted to the Club Committee, hereinafter referred to as ‘the Committee”
5. OFFICERS OF THE CLUB
5.1 The elected Officers of the Club shall be the President, the Chairman, the Secretary, the Treasurer, the Hut Secretary, the Meets Leader, the Membership Secretary and the Lectures Secretary, hereinafter referred to as “the Officers”
5.2 All positions for Officers shall be open for election each year and voting for the election of Officers shall take place at the Annual General Meeting (“ACM”)
6. COMMITTEE OF THE CLUB
6.1 The Chairman of the Club will normally preside at and chair all meetings of the Committee and shall be responsible for reporting to the Membership at the Club’s AGM
6.2 The Committee shall be composed of the Officers of the Club plus if desired a number of individuals elected annually from the Membership at the AGM
6.3 The Committee may nominate a representative of the Club to attend BMC Area meetings and represent the views of the Membership and attend the BMC AGM and vote on behalf of the Club
6.4 The Club Secretary shall be responsible for all correspondence relating to Club affairs and for announcing Committee meetings, and the production and distribution of minutes from those meetings. The Secretary shall also be responsible for announcing the AGM and shall give at least 30 clear days notice of such a meeting and its agenda. Items for inclusion should be submitted to the Secretary at least 45 days prior to the AGM
6.5 The Membership Secretary shall keep records about the Membership of the Club and shall report to the BMC the size of the Membership
6.6 The Treasurer shall be responsible for the collection of subscriptions. The Treasurer shall be responsib!e for the payment of the membership subscription to the BMC and the insurance premium if this option is taken up. The Treasurer will also prepare the annual accounts of the Club and these shall be audited before presentation to the Membership at the AGM
6.7 A quorum for a meeting of the Committee shall be four of the elected voting members of the Committee. In addition to the AGM the Committee shall hold at least nine meetings each year
7. CLUB SUBSCRIPTIONS
7.1 The Membership of the Club present at the AGM shall have the power to set membership subscription levels for the Club on an annual basis
7.2 The subscriptions payable by corporate members may be set at a different level to those for individual members
8. TRUSTEES OF CLUB PROPERTY
8.1 There shall be not more than four Trustees of the Club property. The Trustees shall be appointed by the Committee and the property of the Club (other than cash which shall be under the control of the Treasurer and equipment which shall be under the control of the Secretary) shall be vested in the Trustees to be sold, leased, mortgaged or otherwise dealt with by them as the Committee shall from time to time direct by resolution (of which an entry in the Minute Book shall be conclusive evidence).
8.2 The Trustees shall be indemnified against risk and expense out of the assets and property of the Club.
8.3 The Trustees shall hold office until death or resignation or until removed from office by a resolution of the Committee who may for any reason which may seem sufficient to a majority of them present and voting at any meeting remove any Trustee or Trustees from the office of Trustee. Where by reason of any such death, resignation or removal it appears necessary to the Committee that a new Trustee or Trustees shall be appointed or if the Committee shall deem it expedient to appoint an additional Trustee or Trustees, the Committee shall by resolution nominate the person or persons to be appointed the new Trustee or Trustees
8.4 For the purpose of giving effect to the nomination of new Trustees, the Chairman is nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustee Act 1925 and he shall by deed duly appoint the person or persons so nominated by the Committee as the new Trustee or Trustees of the Club and the provisions of the Trustee Act 1925 shall apply to any such appointment. Any statement of fact in any such Deed of Appointment shall be conclusive evidence of the fact so stated in favour of a person dealing bona fide and for value with the Club or the Committee
9. AMENDMENTS TO THE CONSTITUTION OF THE CLUB
This Constitution may be amended by a two thirds majority of the Membership present at the AGM. Notice of any amendment must be delivered to the Secretary at least 45 days prior to the AGM
10. DISSOLUTION OF THE CLUB
The Club can be dissolved by two thirds majority vote carried out in accordance with Article 9 whereupon the Committee will arrange to distribute any assets equally amongst the Membership or donate them to a Charitable body as determined by the Membership. Any liabilities at the time of dissolution shall be the joint responsibility of all the Membership